HR Administrator

Location Ipswich, Suffolk, England
Job type Contract
Salary This is a 12 month fixed term contract

Are you an experienced HR administrator who wants to be part of a successful and growing business?

Do you have a passion for People, a can-do attitude and strong attention to detail?

…if so, then this role could give you the potential to grow and develop your career.

About the Business

Sanctuary is a leading supplier of people and services to the public and private sector, specialising in Health and Social Care. We have an ambitious strategy to grow our profitability over the next 3 years, leveraging our marketing leading credentials and strong client relationships. We are developing new client-centric technology solutions and expanding Internationally.

We require an HR administrator to contribute to the effectiveness of the HR Department by ensuring smooth and accurate administration processes are executed in a timely fashion.

Sanctuary is recognised across the industry as being a leader in its markets. Established for over 15 years and employing over 200 people, the head office is in the centre of Ipswich. We are regularly shortlisted for local and national awards, having won the EADT Business of the Year in 2017, the Best Client Service award at the National Recruitment Industry Awards in 2020, the Best Public Sector Recruitment Agency at the National Recruitment Industry Awards in 2019, and being one of the top 15 largest companies in the region (Grant Thornton Suffolk Limited 100, 2019).

We are savvy enough to recognise that it's the people who make our organisation work and that's why we invest in all our staff, to help them develop inspiring and enjoyable careers.

You will be working in a team geared towards performance with an open corporate culture that values the contribution of every individual.

We can offer you an exciting, fast-paced working environment, a culture of teamwork and the opportunity to play a vital role in our plans to be the UK's largest Health and Social Care recruitment and outsourced service provider.

About the Role

We are looking for an inspiring individual!

Someone who has a true passion for People, a can-do attitude and strong attention to detail.

The role has accountability for:

  • Co-ordinating the monthly collation of pay details (salary, commissions, bonuses, etc.) effectively to ensure accurate processing of payroll data via our third-party partner.

  • Maintaining accurate and up to date employee records.

  • Preparing and issuing letters and emails for the department, in which strong written and verbal communication skills are required along with the ability to adapt communication styles to fit the relevant audience.

  • Efficient execution of administrative tasks, e.g. printing, posting, and scanning.

  • Supporting the resolution of HR queries within a timely fashion.

  • Providing excellent service as the point of contact across the range of HR services for the organisation.

  • Attending confidential employee relations meetings, including taking confidential and accurate notes.

  • Posting job adverts and facilitate the onboarding of new joiners

  • Scheduling meetings, interviews, HR events etc. and maintaining the team's agenda.

  • Coordinating training sessions and seminars, and facilitating the completion of relevant mandatory training by all employees via our online training platform.

  • Producing and submitting reports on general HR activity.

  • Assisting in ad-hoc HR projects, such as the collection of employee feedback.

  • Supporting other functions as assigned.

  • Maintaining records of personnel-related data (payroll, personal information, leavers, turnover rates, etc.) in both paper and the database and ensure all employment requirements are met.

  • Maintain the government pension levy portal with the addition and closure of personnel records related to the drawdown of apprenticeship funds under the levy.

  • Liaising with other departments or functions and the experience to influence positive change to drive increased performance and employee engagement across the organisation.

You will be based in Ipswich and report to the HR advisor.

The role offers future growth and longevity, with opportunities to take on greater levels of accountability and responsibility as you progress in the role. This is a 12 month fixed term contract.

About you

To succeed in the role, you will have:

  • Proven experience as an HR administrator or relevant human resources/administrative position and experience with HR databases and HRIS systems (e.g. PeopleHR) is desirable

  • Knowledge of human resources processes and best practices

  • Solid computer skills, proficiency in MS Office (MS Excel and MS Powerpoint, in particular)

  • Accuracy and attention to detail is key

  • Good written and oral communication skills and the ability to communicate with people from different levels of the organisation and across the different lines of business.

  • Strong client orientation, including the ability to develop and maintain effective working relationships and promote an environment of trust and flexibility.

  • Ability to work effectively in a fast-paced environment and meet deadlines.

  • Able to handle confidential information appropriately