Booking Coordinator - Maternity Cover

Location Ipswich, Suffolk
Job type Contract
Salary Up to £20000 per annum
Reference 201912BOOKMC_1575366729

About Us

Sanctuary Personnel is a market-leading recruitment and service delivery group that has been established for over 15 years and employs over 200 people from our offices in the centre of Ipswich.

Since 2011, Sanctuary has won, or been shortlisted for, several major business awards. In 2017 we collected no less than six awards including the EADT Business of Year and three national industry awards. And this year, we've already won the most sought-after title in our sector 'Best Public and Third Sector Recruitment Agency' at The Recruiter Awards.

Our modern office features many breakout areas, games consoles, pool tables, table tennis, mini basketball, table football and an indoor picnic area. We offer a fun, vibrant atmosphere where everyone is welcomed.

We're savvy enough to recognise that it's the people who make our organisation work and that's why we invest in all our staff, to help them develop inspiring and enjoyable careers.

You will be working in a team geared towards performance with an open corporate culture that values the contribution of every individual.

We can also offer you an exciting, fast-paced working environment, a culture of teamwork and the opportunity to play a vital role in our plans to be the UK's largest health and social care recruitment company.

The Role

We are seeking an experienced administrator on a temporary contract to cover a period of maternity leave. The ideal candidate will be available to start as soon as possible and we expect the duration to be for around 10 months.

We are looking for a driven, problem solving Booking Coordinator who can liaise with different kinds of people. You must be well organised, good at communicating, diligent and will need to follow the company processes while doing your best to keep everyone happy.

Immediate Tasks for Booking Coordinator:

  • Check Mailboxes

  • Receive requests for visits from consultants and conduct itris searches

  • Contact candidates for availability

  • Liaise with reg officers re bookings and availability

  • Check RO calendars for location and availability

  • Plot most efficient journeys / meetings and minimise candidate rebooking/delayed start dates

  • Confirm booking with candidate

  • Add the meeting to the Itris database & ensure it is in the registration officers calendar

  • Email attendees/consultant/registrations from the outlook calendar

  • Agree payment for adhoc reg officer meetings

  • Set up folders for onedrive and share

Ideal competencies:

  • Great telephone manner

  • Highly organised

  • Familiarity with Google maps

  • Outlook for email & calendar

  • Exoperience of using OneDrive

  • Excellent attention to detail

  • Willing and able to adapt to change

  • Excellent communication skills

What you will need to succeed:

  • A good level of IT knowledge and familiarity with using different IT systems

  • Excellent communication skills with a natural ability to build relationships and rapport

  • Be able to identify solutions to problems in a pressurised environment

  • Excellent interpersonal and organisational skills

  • Be self-motivated and enthusiastic in your approach

We also have some great perks!

  • Company pension

  • Life assurance

  • Increased annual leave allowance based on length of service

  • Team building and staff social events

  • Highstreet, restaurant and cinema discounts

  • Monthly and quarterly 'employee of the month/quarter' prizes which include £500 holiday vouchers or weekend prestige car access and other rewards

  • Employee Assistance Programme

If this sounds like you, and you would like to join a well-established, positive company then we want to hear from you!

Candidates must be eligible to live and work in the UK.

Due to the volume of applications we receive we regret that we are unable to respond to all individuals. If you have not heard from us within 14 days of your application, please be aware that, on this occasion, we will not be processing your application any further.